Why Sponsor or Exhibit?
The Florida Media Conference brings together members of Florida’s leading media organizations: the Florida Press Association, Florida Newspaper Advertising and Marketing Executives, Florida Magazine Association, Florida Society of News Editors, Florida Press Foundation, and Florida Press Educational Services. Last year, over 400 attendees participated over the course of the two days of the conference.
There is limited exhibit space and sponsorship opportunities, so don’t delay! Register now before prices go up after May 1, 2019.
Sponsorship & Exhibitor Packages
Listed prices are for members of the Florida Press Association, Florida Society of News Editors, Florida Magazine Association or Florida Newspaper Advertising and Marketing Executives. Non-member pricing is $250 higher for all packages. Click here for information on how to become a member.
All Sponsor and Exhibitor packages include a listing in the conference program. This listing includes a logo and brief description of your company’s services.
All sponsor and exhibitor packages include participation in the Exhibit Hall Passport to Prizes program.
All sponsor and exhibitor packages at or above the $2,000 level have the opportunity to speak for 5 minutes on the Revenue Solutions Stage that will be set up in the exhibit hall. We recommend tailoring your presentation to fit the theme of revenue solutions – how your product can create revenue or save money for media organizations.
The deadline to register and be included in the printed program and participate in the Exhibit Hall Passport to Prizes program is June 7, 2019.
Exhibit Hall Passport to Prizes
Increase your exposure with our attendee incentive program to drive booth traffic!
Included with all sponsor and exhibitor packages!
How it works:
Each attendee will receive a passport card listing participating exhibitor logos. Attendees will need to visit ALL participating exhibitors and get their passport stamped at each booth. Once all logos have been stamped on the card, attendees will return the card to the conference registration desk to be entered in a drawing for prizes. One drawing will be held during the Thursday night reception and another during the Friday dessert with exhibitors following lunch. Attendees must be present to win prizes.
Exhibit Hall Schedule
- Set-up: 9:00 – 11:00 am
- Exhibit Hall Open: 11:00 am – 7:00 pm
- Exhibit Hall Open: 7:30 am – 2:30 pm
- Take-down: 2:30 pm
The following events take place in the exhibit hall:
- Noon – 2:00 pm – Lunch (optional)
- 2:00 – 2:30 pm – Dessert (all)
- 5:00 – 5:50 pm – Vendor Spotlight (optional)
- 6:00 – 7:00 pm – Thursday Evening Reception & Silent Auction (all)
- 7:30 – 9:00 am – Breakfast (all)
- Noon – 1:30 pm – Lunch (optional)
- 2:00 – 2:30 pm – Dessert (all)
*All times are tentative; final set-up, exhibit and dismantle hours will be included in your confirmation notice.
All exhibits must be set up before 11:00 am on Thursday, July 11, 2019. Tear-down begins after 2:30 pm on Friday, July 12, 2019. The exhibitor understands that this schedule will be strictly adhered to as a courtesy to the other exhibitors and attendees.
Exhibitors are responsible for making their own hotel arrangements. The conference room rate at The Vinoy is $185 per night.
Exhibit Area, Booth Assignment
The exposition will be held at The Vinoy in St. Petersburg. Booth space will be assigned based on sponsor or exhibitor package purchased. FPF reserves the right, should any rented space remain unoccupied after the first hour of the show’s opening, to rent or occupy said space.
All Sponsor and Exhibitor packages include a listing in the conference program. This listing includes a logo and brief description of your company’s service. Conference program materials must be submitted by 5:00 pm, June 7, 2019. Send all materials to firstname.lastname@example.org.
Logo – Vector (AI, EPS) preferred, High-resolution (300 dpi JPG, PDF) accepted
Company Description – Approx. 75 word description of your company’s services
Ad (if included in sponsor/exhibitor package) – View full advertising specs
Security and Liability
The exhibitor agrees to hold Florida Press and The Vinoy harmless and to indemnify the Florida Press Foundation and The Vinoy. All companies or individuals exhibiting at the 2019 Florida Media Conference are participating at the exclusive discretion of the Florida Press Foundation and must abide by all local codes, rules, regulations and ordinances and must also abide by the directions and instructions presented by FPF and Vinoy personnel.
Before April 10, 2019: $100 administrative charge
April 10, 2019 – May 29, 2019: 50% of the actual cost
After May 29, 2019: 100% of the actual cost (The registered attendees may be swapped out, but no exceptions to cancellation policy due to the inability to resell a sponsorship close to the event date.)