General Information

Why Sponsor or Exhibit?
The Florida Media Conference brings together members of Florida’s leading media organizations: the Florida Press Association, Florida Newspaper Advertising and Marketing Executives, Florida Magazine Association, Florida Society of News Editors, Florida Press Foundation, and Florida Press Educational Services. Last year, over 400 attendees participated over the course of the two days of the conference.

There is limited exhibit space and sponsorship opportunities, so don’t delay! Register now before prices go up on June 8, 2018.

Sponsorship & Exhibitor Packages

Click here to view all available packages.

Listed prices are for members of the Florida Press Association, Florida Society of News Editors, Florida Magazine Association or Florida Newspaper Advertising and Marketing Executives. Non-member pricing is $250 higher for all packages. Click here for information on how to become a member.

All Sponsor and Exhibitor packages include a listing in the conference program. This listing includes a logo and brief description of your company’s services.

All sponsor and exhibitor packages at or above the $1,950 level have the opportunity to speak for 5 minutes on the Revenue Solutions Stage that will be set up in the exhibit hall. We recommend tailoring your presentation to fit the theme of revenue solutions – how your product can create revenue or save money for media organizations.

The registration deadline for sponsor and exhibitor packages is Friday, August 3, 2018.

New! Exhibit Hall Passport to Prizes
Increase your exposure with our new attendee incentive program to drive booth traffic!

Last chance to sign up for this program is Tuesday, July 17.

How it works:
Each attendee will receive a passport card listing participating exhibitor logos. Attendees will need to visit ALL participating exhibitors and get their passport stamped at each booth. Once all logos have been stamped on the card, attendees will return the card to the conference registration desk to be entered in a drawing for prizes. One drawing will be held during the Thursday night reception and another during the Friday dessert with exhibitors following lunch. Attendees must be present to win prizes.

How to participate:
Participation fee: $50
Each interested exhibitor must opt-in on the registration form and contribute $50 toward the prizes.

Exhibit Hall Schedule

  • Thursday: 11:00 am – 7:15 pm
  • Friday: 7:30 am – 2:00 pm

The following events take place in the exhibit hall:


  • Noon – 2:00 pm – Lunch (optional)
  • 2:00 – 2:30 pm – Dessert (all)
  • 6:15 – 7:15 pm – Thursday Evening Reception & Silent Auction (all)


  • 7:30 – 9:00 am – Breakfast (all)
  • Noon – 1:30 pm – Lunch (optional)
  • 1:30 – 2:00 pm – Dessert (all)

*All times are tentative; final set-up, exhibit and dismantle hours will be included in your confirmation notice.

All exhibits must be set up before 11:00 am on Thursday, August 9, 2018. Tear down begins after 2:00 pm on Friday, August 10. The exhibitor understands that this schedule will be strictly adhered to as a courtesy to the other exhibitors and attendees.

Exhibitors are responsible for making their own hotel arrangements. The conference room rate at Hilton Orlando Bonnet Creek is $159 per night.

Exhibit Area, Booth Assignment
The exposition will be held at the Hilton Orlando Bonnet Creek. Booth space will be assigned on a first-come, first-serve basis. FPF reserves the right, should any rented space remain unoccupied after the first hour of the show’s opening, to rent or occupy said space.

Conference Program
All Sponsor and Exhibitor packages include a listing in the conference program. This listing includes a logo and brief description of your company’s service. Conference program materials must be submitted by 5:00 pm, June 27, 2018. Send all materials to

Logo – Vector (AI, EPS) preferred, High-resolution (300 dpi JPG, PDF) accepted

Company Description – Approx. 75 word description of your company’s services

Ad (if included in sponsor/exhibitor package) – View full advertising specs

Security and Liability
The exhibitor agrees to hold Florida Press and the Hilton Orlando Bonnet Creek harmless and to indemnify the Florida Press Foundation and the Hilton Orlando Bonnet Creek. All companies or individuals exhibiting at the 2018 Florida Media Conference are participating at the exclusive discretion of the Florida Press Foundation and must abide by all local codes, rules, regulations and ordinances and must also abide by the directions and instructions presented by FPF and Hilton personnel.

Cancellation Policy
Before May 8, 2018: $100 administrative charge
May 8, 2018 – June 27, 2018: 50% of the actual cost
After June 27, 2018: 100% of the actual cost (The registered attendees may be swapped out, but no exceptions to cancellation policy due to the inability to resell a sponsorship close to the event date.)